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Adding Files

When scheduling a meeting, you can add files to display during the meeting. (Anyone with permission to present can also add files after the meeting has started.) The files appear on the Slides tab when you attend the meeting. Although you can add more than one file for each meeting, you must add each file individually.

Note During a scheduled meeting, you can use the annotation tools to annotate the files and ask the chair to save the annotations. Only the chair can save annotations made to a file. The changes are saved in two new files (an RTF file and an SWB file); your original file is not affected. The original file and any changed versions of the file are available on the Meeting Details page. You can annotate, but not save the annotations, in breakout sessions.

To attach files:

  1. Click the Slides tab.
  2. Do one of the following:
    • If IBM® Lotus® Sametime® can automatically convert your file type, click "Add Slides" and then in the Add File to the Meeting dialog box, click Browse to select the file from your computer. Continue to step 4.
    • If Lotus Sametime cannot automatically convert your file type, click the IBM Lotus Sametime Print Capture link to download Lotus Sametime Print Capture. After downloading Lotus Sametime Print Capture, you must install it on your computer and use it to convert your file to a Lotus Sametime (FST, or "File for Sametime") file for display. After converting your file, return to the Slides tab on the New Meeting page to add the file.
  3. Click OK.
  4. Repeat steps 1 - 3 until you have added all of the files that you want to display.
  5. After you have added all of the files, click Save on the New Meeting page or continue to the appropriate tab to enter more information for the meeting. After you save the meeting, the files you have added appear in the first drop-down box on the Slides tab in the meeting, and additionally on the Meeting Details page.

Note If you are having difficulty adding a file, the Meeting Center might have reached the limit of information it can hold. Check with your system administrator to ensure that the finished meetings on the Meeting Center have been archived or deleted.

Tip You cannot delete files during a meeting, but you can delete files before the meeting starts by editing a meeting..

See also:

Additional Documentation | Trademarks |