Accessing Meeting Details
Meeting details include all of the information entered when the meeting was created. Details are available for all meetings. In a password-protected meeting, the password must be entered to see the meeting details. Only the creator or chair of a meeting can change the meeting details. See Editing a Scheduled Meeting for more information.
To view meeting details from the Meeting Center:
- Click the meeting name to view the details for a scheduled or finished meeting.
- If you are attending a meeting, click the Meeting Information button in the tool bar.
Note If the meeting is password-protected, you must enter the password before you can view the details.
During a meeting, you can also click Meeting Information to view detail information about the meeting.
Note Some meeting details (including information about a telephone conference call associated with the meeting) only appear on the server on which the meeting was created. See your system administrator for more information.
What is on the Meeting Details Page
The Meeting Details page might include the following information:
- Whether or not the meeting is finished.
- If the meeting is finished, the Meeting Details page lists whether or not the meeting has been recorded. If the meeting has been recorded, click "Replay the Meeting" to view the recording.
Basic Information
- Meeting name: Entered when the meeting was created.
- Start time: Date and time.
- Duration: Length of meeting in days, hours, and minutes.
- Has password: Yes or no. The meeting password itself is not displayed; you must remember the password when you create the meeting. If you are the creator or the chair of the meeting, be sure to distribute the password to the participants before the meeting begins. See Passwords for more information.
- Allows group chat: Yes or No
- Recorded: Yes or No
- Status: Scheduled, active (in progress), or finished.
- Chair: Name of the meeting chair.
Meeting description
The person who creates the meeting might enter a description of the meeting. The description might include any relevant information, such as an agenda.
Telephone service/Audio and Video Services
- Telephone Service If a telephone conference call is associated with this meeting displays information from the telephone service provider needed to participate in the call such as phone numbers, Service Location, and call passcodes.
- Audio and video Services If computer-based audio and/or video are used, displays, "This meeting uses computer-based audio services" and/or "This meeting uses computer-based video services.
Expected participants
(For EMS only) The number of participants for the meeting. The creator enters this information when scheduling the meeting.
Meeting repeat information
If it is a repeating meeting, information about the occurrences of the meeting is available. If the "Show all occurrences" link is available, click it to view a list of all occurrences for the meeting.
Link to Online Meeting
The Link to Online Meeting section includes a list of addresses for the locations, or servers, that people can use to attend the meeting. You can click on the links that are listed in this section to go to the meeting on the appropriate server.
Note To view a recorded meeting or see a complete list of meeting details, you might need to go to the server where the meeting was created. See your system administrator for more information.
If people from distant locations are attending the meeting, the addresses of the servers they should use to attend are listed. If you are the creator or the chair of the meeting, you can use this list to send the appropriate addresses to the meeting participants.
Attachments
This section list any files or slides for display during the meeting. After the meeting, files can be represented in three ways:
Attachments: Slides and files that the meeting creator attached to the meeting. These files are in their original format or, if the files were attached using Print Capture, in FST format. For example, if you attach a Lotus® Word Pro file named Proposal.lwp when creating the meeting, the file appears on the Meeting Details page as Proposal.lwp.
Files with Rich Text Format Annotations: Files that you can view in an appropriate program (one the reads Rich Text Format (RTF) file types). For example, if a presenter adds annotations to Proposal.lwp during a meeting and then saves the file, the file appears as Proposal_Annotated.rtf on the Meeting Details page. In addition, any whiteboard drawings are saved with the filename Whiteboard.rtf.
Files with Meeting-Ready Annotations: Files that you can save to your computer and then add to another meeting. If a presenter annotates Proposal.lwp during a meeting and then saves the file, the file appears as Proposal_Sametime.swb on the Meeting Details page. In addition, any whiteboard drawings are saved with the filename Whiteboard_Sametime.swb.