Viewing Saved Meeting Information
After a meeting is over, you can find any saved whiteboard files on the Meeting Details page. If you saved a chat transcript from the meeting, you can find it in a directory on your computer.
Note You can also use the Meeting Details page to review other information about the finished meeting. For example, you can view a recorded meeting, listen to a recorded telephone call, or see a list of people who attended the meeting.
Viewing Saved Chat Transcripts
If you saved a private or group chat transcript from the meeting, you can read it by locating the file on your computer and double-clicking it or by opening any word-processing program and then opening the chat transcript file. The default location for the file is the C:\Documents and Settings/user Name/SametimeMeetings/Chat directory for both private and group chats.
Viewing Whiteboard Drawing Files or Annotated Slides
When you create a meeting, you can attach a file for display on the Slides tab. During the meeting, current presenters can annotate the file. The Chair can then save the annotations. The file is saved in two formats (RTF for quick viewing; SWB for display on the Slides tab). The Chair can also save a drawing on the whiteboard tab that was created using the annotation tools.
You can view saved annotation files in all three formats (the original format, RTF, and SWB) on the Meeting Details page in the Meeting Center.
To view saved annotation files:
- Click the meeting name in the Meeting Center. If your Meeting Center includes a Details column above the list of meetings, you can also click the meeting details icon.
- Scroll to the bottom of the Meeting Details page until you see the Files heading. The three types of files are:
- Do one of the following:
- To view the file in a word-processing program, double-click the file with the RTF extension. An appropriate program launches and displays the file.
- To save a file on your computer, right-click on the file and choose Copy from the shortcut menu. Open the file management system on your computer (such as Windows Explorer), right-click, and choose Paste to paste the file into a directory on your computer. You can save either version of the file (the RTF version or the SWB version).
Attachments: Files that the meeting creator attached to the meeting. These files are in their original format or, if the files were attached using Print Capture, in FST format. For example, if you attach a Lotus Word Pro file named Proposal.lwp when creating the meeting, the file appears on the Meeting Details page as Proposal.lwp.
Files with Rich Text Format Annotations: Files that you can view in an appropriate program, such as a word processor. If the Chair makes changes to Proposal.lwp during a meeting and then saves the file, the file appears as Proposal_Annotated.rtf on the Meeting Details page. If the Chair saves a drawing that was created on the whiteboard tab using the Annotation tools, the filename is Whiteboard_Annotatedrtf.
Files with Meeting-Ready Annotations: Files that you can save to your computer and then add to another meeting. If the Chair makes changes to Proposal.ppt on the Slides tab during a meeting and then saves the file, the file appears as Proposal.ppt.swb on the Meeting Details page. If the Chair saves a drawing that was created on the whiteboard tab using the Annotation tools, the filename is Whiteboard.swb.
Tip You might want to save the SWB version of the file if you plan to add the file to a meeting and display it on the Slides tab. You can save the SWB version of the file to your computer by double-clicking the file and choosing "Save this file to disk."