Working with Slides

You can both add and present files or slides for a meeting.

Adding slides

You can add one or more slides or files to present while scheduling a meeting. Any presenter can also add one or more files during a meeting. To add a file during a meeting, click Add Slides in the Projector toolbar.

Note Before you add a file to a meeting, you might need to prepare the file.

Presenting slides

A current presenter can click the Slides tab to navigate through any content in a meeting such as one or more presentation files. To present a file, make sure that it is selected in the File drop-down box in the Projector toolbar.

If you are not the current presenter, you must make sure that you have permission to present before you can work with slides. You should be able to see the Start Presenting and Add Slides buttons. If you don't see the Start Presenting button, you might need to ask the chair to give you permission to present. If you are the chair, this button is automatically clicked the first time you enter the meeting.

Once you have permission to present, follow these steps.

1. Click Start Presenting to become a current presenter.
2. Click the Slides tab.

Switching Pages in the File

To switch pages within the file or to the next or previous file, use the Next arrow and the Previous arrow on the Projector toolbar. You can also move through the pages in the file by using the Page drop-down box in the Projector toolbar.

In addition. right-clicking a slide displays a menu of choices, including Next Page and Previous Page.

Tip When moving forward or back several pages in a file (for example, from page 3 to page 10), use the Page drop-down box rather than the forward and back arrows. Using the drop-down box ensures that your pages are presented as quickly as possible.

Emphasizing Important Information

You can use the annotation tools to draw on your slides to emphasize important information in your presentation. For example, you can draw a circle around an illustration, or you can underline a particular word in red. You can also use the Pointer Tool to point to an item on a slide. When you draw something or enter text on a slide, everyone in the meeting can see it.

The table below describes how you can use some of the annotation tools to emphasize important information.

For more information about the annotation tools, see Drawing on the Whiteboard and slides and Entering Text.

Changing the Attributes of Annotations

After you have drawn shapes and lines and entered text in your presentation, you can customize the appearance or change the location of the shapes and text. For example, you can change the color of text, lines, and shapes, or you can move a shape you have drawn to another location.

Saving Annotations Made to a File

If you want to save the annotations that you made to your file, ask the chair to save the file. (Only the chair can save a file.) Meeting participants can view the saved file on the Meeting Information page.

Note Saving the annotations made to a file does not change the original version of the file. After the chair saves the file, two versions of the file are available on the Meeting Information page (the original version of the file and the changed version of the file). The original version of the file retains the original file extension; the new version of the file will have an SWB or an RTF extension. See Accessing Meeting Details for more information.

See also:

• Slides: Adding Slides to Display
• Adding Files
• Adding a File During a Meeting
• Drawing on the Whiteboard and Annotating Slides
• Entering Text
• Changing the Attributes of Annotations
• Saving Meeting Information